Instructors may use course reserves to make supplementary material available to students enrolled in a specific class. A wide variety of items may be placed on reserve, including (but not limited to):
- Book (library or personal copy)
- Photocopy or scanned electronic file of a journal, magazine, or newspaper article
- Photocopy or scanned electronic file of a book chapter
- Sound recording
- Course syllabus, lecture notes, practice tests, and presentations
In addition to print materials and other physical items, the library can make electronic materials (Word doc, PDF, html, etc.) available as course reserves. The library can also set up direct links to articles in our full-text databases and other web-based resources.
Availability of Materials
Print and other physical reserve materials circulate to students for one of two periods, depending on the wishes of the professor placing them on reserve:
- A three (3) hour period within the library only (most common)
- A seven (7) day period during which the materials may be taken out of the library
Online reserve materials are available 24/7 for the duration of their time as an active reserve item.
Reserve materials are located at the circulation desk.
The amount of time that an item remains on reserve is to be determined by the professor placing them on reserve. All items are removed from reserves at the end of the semester, excluding those special items that are identified as “permanent reserves.”
A fine of $0.50 per day will be assessed for overdue reserve items. A one-day grace period will be observed. This policy applies both to “In Library Only” and “One-week check-out” reserve items. The maximum fine assessed for overdue reserve items will be $15.00. (NOTE: Online reserve materials are exempt from overdue fees.)
Procedure for Placing an Item on Reserve (FACULTY ONLY)
Instructors wishing to place an item on reserve should:
- Select items from the library’s collections or from departmental or personal collections and bring them to the circulation desk in advance of the first day students will be requesting them. All photocopies and electronic files should be supplied by the instructor. Files for electronic reserves should be submitted to the library on a CD or as an email attachment (firstname.lastname@example.org). PLEASE ALLOW 1 FULL WORK DAY FOR RESERVE ITEM(S) TO BE PROCESSED AND AVAILABLE.
- All reserve items must include a statement of copyright. When possible, it is best to use the actual copyright statement appearing in the original item (i.e. book, journal issue, etc.). For copied or scanned reserve items: If you are not able to include the actual copyright statement from the original item, the library has prepared a general Notice of Copyright statement that may be appended to the photocopy or scanned digital file.
- Complete a Reserves Request Form (also available at the circulation desk) for each course requiring reserve materials.
- Ensure copyright compliance. Placing photocopied or otherwise reproduced items (i.e. electronic copies) on reserve may require obtaining copyright permission from the copyright holder. (More Copyright and Fair Use info)
Changes or special permission requests must be made in writing to the Circulation Manager.